4 Advantages of Room Occupancy Monitoring Systems

If you’re not already using room occupancy monitoring at your place of business, it’s time to consider the benefits that a system like this could offer you. Room occupancy monitoring makes it possible to better address the needs of your organization, your customers, and your employees, all while streamlining meetings and improving the flow of your day-to-day operations. How? Find out below!

Room Occupancy Monitoring Systems

What is room occupancy monitoring?

First, it’s important to get an idea of what room occupancy monitoring systems are and how they work. Put simply, room occupancy monitoring systems use sensors and other cutting-edge technology to give you, the user, real-time information on the usage of the rooms and other areas in your workspace.

These sensors will track how many people are in a given room, how frequently a room is used, what chairs, tables, or other essential items are being used in that room, and more. It’s a straightforward idea that lets you know when and how your workspaces are being used, but also brings a whole host of other benefits along with it.

Discover Your Office Use and Capacity

Room occupancy monitoring can count the number of people who use your workspace so that you have a much more comprehensive idea of your rooms’ usage and capacity. You might be surprised to learn where people tend to congregate, or which rooms are more popular, and why.

This knowledge can help you get to know your space as well as your staff and coworkers and can help you maximize the potential of frequently-used rooms and improve rooms that are more often ignored or undesirable. This information also makes it easy to notice trends in how your workspace is used. You’ll get an in-depth understanding of where people tend to be at different times of the day, and increased awareness of how to use your space in a way that most directly benefits the people who use it the most.

Customizable Services

Room occupancy monitoring systems translate to improved customization options for your customers, employees, and other visitors. When you know just what kind of meeting room you need and what features will be most useful in that room, you can create a workspace that’s as conducive as possible to high-quality work. Being able to keep track of when people are in or out of rooms—as well as how many people have been in a certain room—also makes it much easier to schedule your cleaning services.

Occupancy technology enables you to clean rooms when they’re empty and to focus your cleaning efforts on rooms that tend to be more popular. This way, you can reduce the odds of germ transmission and never interrupt an early morning or late night meeting when it’s time to clean. The people around you will notice and appreciate these extra insights that stem from customizable services!

Improved Traffic Times

Scheduling meeting rooms or other workspaces is a minor part of the day, but can easily become a headache or even a major setback if the process isn’t smooth. Trying to schedule a meeting only to find the room has been double-booked or failed to book at all will not only disrupt productivity but reflect negatively on the organization and management of the workplace as a whole.

Fortunately, room occupancy monitoring makes it easy to prevent these very avoidable mistakes. You’ll be able to have a digital, real-time system that not only tells you whether a room has been scheduled but whether people are currently in that room and how long they’ve been there. Streamlining your meetings and avoiding overlaps or awkward room-sharing situations can improve everyone’s workday as well as overall efficiency.

Easy Implementation

One of the most practical benefits of room occupancy monitoring systems is how easy it is to get started. Companies like 360 Work Made Easy specialize in assisting organizations as they implement new technology, including these occupancy systems. It’s easier than ever to make your workplace streamlined and user-friendly—don’t miss out on opportunities like:

  • People counting sensors to monitor use and capacity 
  • Customized services to better fit the needs of the guests in a space 
  • Higher traffic times, optimized cleaning schedules, optimized floor planning

If you’re at all unsure where to begin with this kind of tech, or even if you’re just curious whether room monitoring is a good fit for your workplace, reach out! 360 Work Made Easy can answer any questions you might have. You can also request a professional assessment, which will take every aspect of your organization into account to identify areas where your technology, or overall methods, could be improved.