3 Reasons Why Offices Should Have A Desk Booking System

If you’re looking for a straightforward but highly effective way to improve your workplace, consider implementing a desk booking system. Your desk booking system can make your workplace distinctly more comfortable and user-friendly. In fact, we think every office should take advantage of the desk booking system, and we’ll tell you why. But first, the basics.

What is a Desk Booking System?

A desk booking system is a practical technology system that allows your team to communicate and reserve workspaces much more easily. A good desk booking system makes it possible for every member of your team to schedule workspaces as needed, regardless of location, and to find each other quickly. You’ll see streamlined work and less overlapped scheduling or irritating communication setbacks as a result.

Why Do You Need a Desk Booking System?

If you currently feel fine about your technology system and the way your team communicates and schedules spaces, it might seem as though a desk booking system is more trouble than it’s worth. We disagree, and we think you’ll be able to see why.

Flexible Work

It’s become increasingly important to be able to offer your employees or team members a flexible work experience. With more people than ever working from home, a system specifically designed to make remote work and communication easier can go a long way. Your in-office staff and at-home staff will be able to schedule workspaces without overlap, even if they’re miles apart.

You won’t have to worry about at-home employees overlapping scheduling due to miscommunication, and a desk booking system can improve the communication opportunities between your team members in general. It’s unfortunately easy for at-home employees to feel out of the loop, and a desk booking system can help combat those feelings and unite your team.

Increased Productivity

There’s no denying it: it’s a waste of time to have to manage double-booked meeting rooms or to wander around looking for a desk to work at in a full room. These incidents may seem small, but they add up quickly and can also throw off a team member’s mindset. If you’ve entered a conference room ready to give a presentation only to discover that the room was never properly scheduled and you’ll have to wait thirty minutes for another room to open, it’s very easy to lose the momentum you had. 

When your team is able to schedule their time without fear of setbacks or complications, no one will have to deal with all those annoying lost moments or the threat of a derailed meeting. Your team will be more productive and will be able to make more out of their workday with a desk booking system. 

Maximize Your Space

A good desk booking system won’t just schedule rooms for you, but will also be able to track which rooms and desks are used and how frequently. As a result, you’ll be able to see how your workspace is being used and where there is room for improvement. Maybe one room in your office is overly crowded, while another isn’t being fully utilized.

Maybe there’s enough space in your workplace to move desks around to open up space for your team. Making these kinds of observations may seem like a minor benefit, but if you have the opportunity to improve the use of space in your office your team will benefit from it. There’s an undeniable difference between a crowded workspace and one where people have enough space to feel comfortable.

Desk Booking System

What’s the Takeaway?

Desk booking systems are something that seems small at face value but can have a dramatic effect on productivity and employee happiness. Why wouldn’t you remove any inconveniences or trouble areas in your workplace, no matter how small they may seem?

Implementing a desk booking system may seem completely foreign, especially if you’ve never used one or anything like it before. However, there are dozens of systems to choose from and dozens of companies available to help you install and successfully use your desk booking system.


360 Work Made Easy is just one example of a company that is centered on making life easier for your team. 360 Work Made Easy can help you find and implement the desk booking system that’s best for your needs and can offer you plenty of other workplace benefits as well. By incorporating practical technology into your workplace and using professional assistance when necessary, your team will benefit and you can move forward with your new technology in confidence.